All staff members of the University.

• 欧洲杯投注地址_明升体育-竞彩足球比分推荐 Office
• Academic advisory service/ course management
• Public relations work
• Continuing education
• Research transfer
• Division for Finances
• Library
• Departments and administrative assistants
• Technical staff
• Divisions

This trip gives you the opportunity to get to know the partner universities, gain interesting insights into their work processes, and perhaps find inspiration for your own work at the University of Jena. You can also establish personal international contacts for future exchanges. A corresponding stay program (mobility agreement) must be drawn up in advance. The following funding regulations apply:

• Stay at an ERASMUS partner university of the University of Jena or participation in a staff training week or language course.
• Duration is at least 2 days and no more than 60 days.
• Due to limited financial resources, only trips lasting a maximum of 1 week can currently be funded.
• Travel expenses will be reimbursed in accordance with the Thuringian Travel Expenses Act.

As a participant, your costs are reimbursed in accordance with the lump sums granted by the DAAD [pdfpdf,?165?kb?·?de 89KB] .

PLEASE NOTE

The travel expenses are reimbursed in accordance with the Thuringian Act on Travel Expenses. Funding is provided to cover the full travel expenses, including the costs for journey and accommodation; participants also receive the subsistence allowance (depending on the country allowance, 75%).

How and where to apply?

Before applying, please discuss your intention with your supervisor. Provided the approval, you should submit the application for a grant to the 欧洲杯投注地址_明升体育-竞彩足球比分推荐 Office. Applications can be submitted continuously for the current academic year. Please use the form at the end of the page (“Downloads”).

At the same time, please also submit the Professional Training Request?de (“Fortbildungsantrag”) to the Division for Human Resources or to your Dean’s Office, accordingly. Please submit the approval/rejection to the 欧洲杯投注地址_明升体育-竞彩足球比分推荐 Office.

Documents to be submitted

• application form (see below)
• curriculum vitae (see: https://europass.cedefop.europa.eu/de/documents/curriculum-vitaeExternal link)
• a scanned copy of passport/ ID card
• motivation letter
• proof of employee status (e.g. copy of thoska card)

Please submit your documents to:

欧洲杯投注地址_明升体育-竞彩足球比分推荐 Office
Mrs?Jana Blumenstein
Fürstengraben 1, UHG
07743 Jena

E-mail: outgoing@uni-jena.de

The aim is to make as many employees as possible ‘mobile’ and enable them to gain experience abroad. The respective further education or training must be relevant to your work at the University of Jena. Employees who have not yet taken advantage of mobility opportunities are also given preferential support.

What does happen after the approval?

Congratulations, your application for a grant has been approved! Now, you must send it to the Staff Development deparment, including the completed Professional Training Request, via your supervisor/Dean’s Office. From here, you will receive your final approval for your stay abroad.

Having received both approvals, you can focus on the practical organization of your stay abroad. These include:

• arranging the date and scope of your stay
• arranging activities with the institutions you want to visit
• preparing the Mobility Agreement (work plan)
• requesting an approval for a business trip (QISRKAExternal link)
• booking a trip in a travel agency or online.

Do you need further information on business trips? Please contact the Office for Travel Expenses?de.

Before the start of the mobility, you must submit the following documents to the 欧洲杯投注地址_明升体育-竞彩足球比分推荐 Office:

• Mobility Agreement (signed)
• Grant Agreement (you will receive it from the 欧洲杯投注地址_明升体育-竞彩足球比分推荐 Office).

After the end of the mobility, please submit the following documents to the 欧洲杯投注地址_明升体育-竞彩足球比分推荐 Office:

• complete travel expenses statement with original receipts (after entering the data in QUISRKA portal)
• EU forms: Letter of Confirmation, report.

Staff Training Week

The Erasmus+ partner universities regularly organize staff training weeks for staff from various fields. The working language on the spot is generally English. For latest announcements, please visit the official EU websiteExternal link and the website of the 欧洲杯投注地址_明升体育-竞彩足球比分推荐 Office.

Documents and deadlines

Before your stay abroad
1.Mobility agreement (work plan)

Regulates the recognition of work performed abroad.
Must be signed by the participant, the host university, and the University of Jena.
Submit the completed and signed agreement to the 欧洲杯投注地址_明升体育-竞彩足球比分推荐 Office before departure.
Keep the original for any possible later changes.
Deadline: discuss and draw up with subject coordinators before departure

2. Grant Agreement

regulates funding via the ERASMUS+ program between the employee and the University of Jena
Submit signed to the 欧洲杯投注地址_明升体育-竞彩足球比分推荐 Office
Deadline: before departure

During the stay abroad
1. Letter of Confirmation

confirms the length of stay at the host university
Submit the signed original to the 欧洲杯投注地址_明升体育-竞彩足球比分推荐 Office.
Deadline: no later than 4 weeks after your return, together with your business trip expense report in SAP.

After your stay abroad
1. EU survey

Please complete the EU survey online! You will receive an automated reminder email after your stay abroad has ended.

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Employees with special needs or disabilities may, upon request, receive funding in excess of the EU maximum rate. A special need exists, for example, if a single mother or father with a child wishes to spend time at a host university abroad. A subsidy may be granted for the additional costs (flight, accommodation, childcare costs) incurred by taking the child along. In the case of a disability, subsidies may be granted for the additional costs incurred during the stay abroad that are not covered by national agencies (e.g., health insurance companies, social welfare offices). Applications must be submitted to the DAAD at least two months before the trip. Further information is available from the 欧洲杯投注地址_明升体育-竞彩足球比分推荐 Office.

Data protection information for the processing of personal data within the Erasmus+ programme at the University of Jena

By participating in the Erasmus+ programme and the associated Learning Agreement/Mobility Agreement (Staff) and by submitting your mobility data, you are transferring personal data to the Erasmus+ databases (Moveon, Beneficiary Module) and the 欧洲杯投注地址_明升体育-竞彩足球比分推荐 Office of the University of Jena. This data is processed in accordance with the data protection regulations of the European Commission and the General Data Protection Regulation (GDPR).

1. Responsible body

The body responsible for processing your data is:

Friedrich Schiller University Jena
represented by the President
Fürstengraben 1, 07743 Jena
Phone: +49 3641 9-401000
Email: praesident@uni-jena.de

Internal contact:

Friedrich Schiller University Jena
Information Security and Data Protection Unit
Fürstengraben 1, 07743 Jena, Germany
Email:? datenschutz@uni-jena.de
Phone: +49-3641-9-401603

2. Purpose of data collection

The personal data collected will be used exclusively for the purpose of participating in the Erasmus+ programme, creating learning agreements/mobility agreements, managing mobility data and transferring it to the Erasmus+ database. This also includes communication with partner universities and the National Agency (NA DAAD).

3. Legal basis for data processing

The legal basis for processing your personal data in connection with your application and the selection process is your consent in accordance with Art. 6(1)(a) in fulfilment of the conditions set out in Art. 7 GDPR. Your participation is voluntary and you can withdraw your consent at any time. Please send your revocation by email to the 欧洲杯投注地址_明升体育-竞彩足球比分推荐 Office of the University of Jena at outgoing@uni-jena.de. Your application will then be deleted and will no longer be considered in the selection process. Admission to the programme will therefore not be possible.

The legal basis for the processing of your personal data in the case of selection and funding in the programme is Art. 6 (1) (b) GDPR (performance of a contract, including pre-contractual measures). In this context, you are obliged to provide the personal data necessary for the performance of the contract. If you do not provide us with your data, you cannot participate in the programme.

4. Transfer of data to third parties

Your personal data will be transferred to the European Commission, the DAAD National Agency and the partner institutions where you will be studying abroad/completing your staff mobility as part of the Erasmus+ programme. The transfer will only take place to the extent necessary to implement the mobility and fulfil the Erasmus+ programme objectives.

Use of third-party providers:
The University of Jena uses the ‘MoveON’ database provided by QS UniSolution GmbH, Meitnerstr. 10, 70563 Stuttgart, as a processor in accordance with Art. 28 GDPR. Personal data will only be transferred to other third parties with the prior approval of the European Commission, as stipulated in the Erasmus+ programme guidelines. These can be viewed at the following link: European Commission privacy policyExternal link.

5. Duration of data storage

Personal data within the framework of the Erasmus+ programme will be stored for a period of ten years after completion of the stay abroad and then deleted. This complies with the European Commission's requirements for the storage of Erasmus+ participant data and Thuringian budgetary law.

6. Your rights as a data subject

Under the GDPR, you have the following rights:

Right to access information about your personal data stored by us (Art. 15 GDPR).
Right to rectification of inaccurate data (Art. 16 GDPR).
Right to erasure or restriction of processing of your data, provided that the legal requirements are met (Art. 17, 18 GDPR).
Right to object to the processing of your data (Art. 21 GDPR).
Right to data portability if the data processing is based on your consent or a contract and is carried out automatically (Art. 20 GDPR).

If you wish to exercise your rights, you can do so using the contact information above.

You also have the right to lodge a complaint with a supervisory authority (Art. 77 GDPR) if you believe that the processing of your personal data by the University violates the provisions of the GDPR. To exercise your right to lodge a complaint, you can contact the supervisory authority responsible for the University of Jena (see section 8), for example.

7. Notification of personal data breaches

In the event of data breaches affecting your personal data that could pose a risk to you, a notification will be made to the supervisory authority responsible for the University of Jena in accordance with Art. 33 GDPR. In addition, the European Commission will be notified immediately in accordance with the guidelines of the Erasmus+ programme.

8. Supervisory authority

The competent supervisory authority for the University of Jena is:

Thuringian State Commissioner for Data Protection and Freedom of Information (TLfDI)
Address: H??lerstra?e 8, 99096 Erfurt
Postal address: Postfach 90 04 55, 99107 Erfurt
Telephone: +49 (361) 57-3112900
Email: poststelle(at)datenschutz.thueringen.de
Website: https://tlfdi.de/External link?

9. Further information

For further information on the processing of personal data in the Erasmus+ programme and your rights as a data subject, please visit the DAAD's official privacy policyExternal link.

By submitting your application or using the MoveON online portal, you consent to the processing of your personal data as described here.

For information on the processing of personal data via the University of Jena's websites, please also refer to the University of Jena's privacy policy?de.